Candidate Data Protection Notices
UK Candidate Data Protection Notice
Veolia Recruitment Data Protection Notice
The Data Controller is Veolia UK & Ireland (Registered head office: 210 Pentonville Road, London, N1 9JY)
What information do we collect from you?
As part of our recruitment process, we may collect the following information about you as an individual: full name, date of birth, telephone number, email address, home address, prefix and pronoun, preferred name, citizenship and ‘right to work’ status, country of residence, spoken languages, work and educational experience, military status/history, work history with Veolia (including employee number) - where applicable, a copy of your curriculum vitae (CV), links to your social network profile/s, requested reasonable adjustments.
In addition to the information detailed above, Veolia may collect diversity data (as listed below) to identify and keep under review the existence or absence of equality or opportunity or treatment between groups of people specified in the below categories, with a view to enabling such equality to be promoted or maintained. Age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation and complies with all applicable laws pertaining to nondiscrimination and equal opportunity.
Why do we collect this information?
We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interest is the recruitment of staff for our business. Where we collect diversity or special category data, we rely on the UK GDPR Article 9(g), in accordance with the conditions set out in the Data Protection Act 2018, Schedule 1, Part 2 - Substantial public interest. Please see Appropriate Policy document for more information.
Who might we share your information with?
The software we use for recruitment is called ‘Workday’. This means that your personal data is processed by Workday Limited (the ‘data processor’) on behalf of Veolia UK & Ireland, following the instructions Veolia sets out and with appropriate technical and organisational measures in place to protect your data.
We may also share your information with a recruitment agency, where necessary.
Veolia UK & Ireland will never disclose your personal data to any other third party without implementing appropriate safeguards. Your data will remain within the European Economic Area (EEA) or within a country that is considered adequate under EU law.
What do we do with your information?
Your personal data shall be processed confidentially and securely for recruitment purposes. We will use your personal data to;
- move your application forward,
- check that you’re the right candidate for the role,
- get in contact with you,
- send you notifications for vacancy roles or job alerts.
How long do we keep hold of your information?
We will keep this information for a maximum period of two years from the date of collection.
How can I access the information you hold about me?
- Via our portal, here
- Via email, [email protected]
- Or by post to Veolia UK & Ireland (Registered head office: 210 Pentonville Road, London, N1 9JY)
You have the right to ask us for the personal data that we hold and process about you. This is known as a subject access request.
You can also request;
a. that any inaccurate information we hold about you is corrected;
b. that we delete information about you in certain situations;
c. that we stop using your personal information for certain purposes;
d. that we don’t make decisions about you by completely automated means;
e. that personal data you have given us be provided to you in a common machine readable format, or sent to a third party where this is technically feasible;
If you are unhappy with the way we handle your personal information, please contact us at the address below. We will try to address your concerns. If you have a complaint about the way we have handled your information, you can contact the Information Commissioner's Office who is the relevant authority in the UK.
Data Protection Team, Veolia, Kingswood House, Kingswood Crescent, Cannock, Staffordshire WS11 8JP.
UK Appropriate Policy Document
This Appropriate Policy Document (APD) outlines Veolia’s processing of special category personal data and its policies with regard to the retention and erasure of special category personal data, processed in reliance on specific conditions. It satisfies the requirement of the Data Protection Act 2018 (DPA 18), Schedule 1, Part 4 for a Data Controller (Veolia) to have in place an ‘appropriate policy document’. This document should be read in conjunction with Veolia’s Data Protection Policy.
This Policy covers the processing of special category data carried out by Veolia which is subject to UK General Data Protection Regulation (UK GDPR) Article 9, and in reliance of the conditions set out in the Data Protection Act 2018, Schedule 1, Part 2 - Substantial public interest condition
Description of the personal data processed under this APD
Information relating to candidates and prospective employees in the following categories: Ethnicity/racial origin, Gender identity, Sexual orientation, Religious beliefs
Purpose
The purpose of this processing is to identify and keep under review the existence or absence of equality or opportunity or treatment between groups of people specified in the above categories, with a view to enabling such equality to be promoted or maintained.
Compliance with data protection principles
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Accountability Principle |
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Veolia takes responsibility for complying with data protection legislation, at the highest management level and throughout our organisation. We put in place appropriate technical and organisational measures, such as:
We review and update our accountability measures at appropriate intervals. |
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Lawfulness, fairness & transparency |
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The lawful basis for the processing of personal information for diversity and inclusion reporting, is that the processing is necessary for the purposes of Veolia’s legitimate interests (UK GDPR, Article 6.1(f)). The information under processing is special category information and Veolia UK & Ireland relies on substantial public interest (UK GDPR, Article 9.2(g)) as the basis for this processing, in line with Schedule 1, part 2, paragraph 8 of the UK Data Protection Act 2018 (Equality of opportunity or treatment). The information processed will be solely for statistical purposes. Special category information relating to a group of people fewer than ten in number will not be made available. Absolutely no information collected during this processing will be used to measure or make decisions in relation to an individual employee. Hiring managers and recruitment staff will not have access to diversity information. Provision of the special category information will be a voluntary choice for candidates and will never be a mandatory requirement. This APD will be made available to all data subjects and supplements Veolia’s Privacy Notices. |
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Purpose limitation |
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The purpose listed earlier in this document is the only purpose for which Veolia will process the categories of candidate information. Any further processing is forbidden. |
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Data minimisation |
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Veolia will only collect the information required to effectively be able to report on diversity and inclusion. Wherever possible, the information collected will be formed of drop down options which reduces the risk of excessive data collection. |
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Accuracy |
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It is the responsibility of each individual candidate to ensure that their information is accurate. Veolia will only be using the supplied information for statistical reporting purposes. At no point will Veolia attempt to validate the accuracy of any individual candidate’s information. |
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Storage limitation |
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Veolia will retain diversity and inclusion information for a period of 5 years. This period of time is considered appropriate in order to identify trends. Changes may be small and take a number of years to become apparent. Veolia believes that a shorter period would not provide adequate evidence of the impact of strategic diversity and inclusion campaigns. |
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Integrity & confidentiality (security) |
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Candidates will be solely responsible for populating the fields in the Workday system. Appropriate technical and organisational measures have been contractually agreed with Workday. A review has been performed by Veolia to ensure that the absolute minimum number of people will have the ability to view this information within the Workday system. |
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Reviewed by: |
John Hield |
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Role |
Data Protection Officer |
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Review date: |
August 2nd 2023 |
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Next review: |
February 2nd 2024 |
IE Candidate Data Protection Notice
Veolia Recruitment Data Protection Notice
The Data Controller is Veolia UK & Ireland (Registered head office: 210 Pentonville Road, London, N1 9JY)
What information do we collect from you?
As part of our recruitment process, we may collect the following information about you as an individual: full name, telephone number, email address, home address, prefix, preferred name, citizenship and ‘right to work’ status, country of residence, spoken languages, work and educational experience, work history with Veolia (including employee number) - where applicable, a copy of your curriculum vitae (CV), links to your social network profile/s, requested reasonable adjustments.
Why do we collect this information?
We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our business.
Who might we share your information with?
The software we use for recruitment is called ‘Workday’. This means that your personal data is processed by Workday Limited (the ‘data processor’) on behalf of Veolia UK & Ireland, following the instructions Veolia sets out and with appropriate technical and organisational measures in place to protect your data.
Veolia UK & Ireland will never disclose your personal data to any other third party without your prior consent. Your data will remain within the European Economic Area (EEA) or within a country that is considered adequate under EU law.
What do we do with your information?
Your personal data shall be processed confidentially and securely for recruitment purposes.
We will use your personal data to;
- move your application forward,
- check that you’re the right candidate for the role,
- get in contact with you,
- send you notifications for vacancy roles or job alerts.
How long do we keep hold of your information?
We will keep this information for a maximum period of two years from the date of collection.
How can I access the information you hold about me?
Veolia UK & Ireland (Registered head office: 210 Pentonville Road, London, N1 9JY) is the data controller.
You have the right to ask us for the personal data that we hold and process about you. This is known as a subject access request.
You can also request;
a. that any inaccurate information we hold about you is corrected;
b. that we delete information about you in certain situations;
c. that we stop using your personal information for certain purposes;
d. that we don’t make decisions about you by completely automated means;
e. that personal data you have given us be provided to you in a common machine readable format, or sent to a third party where this is technically feasible;
If you are unhappy with the way we handle your personal information, please contact us at the address below. We will try to address your concerns. If you have a complaint about the way we have handled your information, you can contact the Data Protection Commissioner who is the relevant authority in EIRE.
Data Protection Team, Veolia, Kingswood House, Kingswood Crescent, Cannock, Staffordshire WS11 8JP.
Finland Candidate Data Protection Notice
Veolia Recruitment Data Protection Notice
The Data Controller is Veolia Services Suomi Oy, Keilaranta 8, 02150, Espoo
What information do we collect from you?
As part of our recruitment process, we may collect the following information about you as an individual: full name, telephone number, email address, home address, preferred name, work and educational experience, a copy of your curriculum vitae (CV) and links to your LinkedIn profile.
Why do we collect this information?
We rely on legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our business.
Who might we share your information with?
The software we use for recruitment is called ‘Workday’. This means that your personal data is processed by Workday Limited (the ‘data processor’) on behalf of Veolia Services Suomi Oy, following the instructions Veolia sets out and with appropriate technical and organisational measures in place to protect your data. Veolia Services Suomi Oy will never disclose your personal data to any other third party without implementing appropriate safeguards. Your data will remain within the European Economic Area (EEA) or within a country that is considered adequate under EU law.
What do we do with your information?
Your personal data shall be processed confidentially and securely for recruitment purposes. We will use your personal data to;
● move your application forward,
● check that you’re the right candidate for the role,
● get in contact with you,
● send you notifications for vacancy roles or job alerts.
How long do we keep hold of your information?
We will keep this information for a maximum period of two years from the date of collection.
How can I access the information you hold about me?
Via email, [email protected]
Or by post to Veolia Services Suomi Oy (Registered head office: Keilaranta 8, 02150, Espoo)
You have the right to ask us for the personal data that we hold and process about you.
This is known as a subject access request.
You can also request;
a. that any inaccurate information we hold about you is corrected;
b. that we delete information about you in certain situations;
c. that we stop using your personal information for certain purposes;
d. that we don’t make decisions about you by completely automated means;
e. that personal data you have given us be provided to you in a common machine readable format, or sent to a third party where this is technically feasible;
If you are unhappy with the way we handle your personal information, please contact us at the address below. We will try to address your concerns. If you have a complaint about the way we have handled your information, you can contact the Office of the Data Protection Ombudsman who is the relevant authority in Finland.
FINNISH VERSION
a) Tilin luominen
Kun lähetät hakemuksesi, tietosi tallennetaan rekrytointijärjestelmäämme ja sinuun ollaan Veolialta yhteydessä hakemukseesi liittyen. Katso lisätietoja tietosuojailmoituksestamme.
b) Hakemuksen lähettäminen
Veolian rekrytoinnin tietosuojailmoitus
Rekisterinpitäjä on Veolia Services Suomi Oy, Keilaranta 8, 02150, Espoo Mitä tietoja keräämme sinusta? Osana rekrytointiprosessiamme voimme kerätä seuraavia tietoja sinusta yksityishenkilönä: koko nimi, kutsumanimi, puhelinnumero, sähköpostiosoite, kotiosoite, työ- ja koulutuskokemus, kopio ansioluettelostasi (CV) ja linkki LinkedIn-profiiliisi.
Miksi keräämme näitä tietoja?
Rekisterinpitäjän oikeutettu etu on laillinen perusta, jonka perusteella keräämme ja käytämme henkilötietojasi. Oikeutettu etumme on henkilöstön rekrytointi yritykseemme.
Kenen kanssa voimme jakaa tietojasi?
Järjestelmä, jota käytämme rekrytointiin, on nimeltään "Workday". Tämä tarkoittaa, että Workday Limited ("tietojenkäsittelijä") käsittelee henkilötietojasi Veolia Services Suomi Oy:n puolesta Veolian antamien ohjeiden mukaisesti sekä asianmukaisin teknisin ja organisatorisin toimenpitein tietojesi suojaamiseksi.
Veolia Services Suomi Oy ei koskaan luovuta henkilötietojasi muille kolmansille osapuolille ilman asianmukaisia suojatoimia. Tietosi säilyvät Euroopan talousalueella (ETA) tai maassa, joka katsotaan riittäväksi EU-lainsäädännön mukaan.
Mitä teemme tiedoillasi?
Henkilötietojasi käsitellään luottamuksellisesti ja turvallisesti rekrytointitarkoituksiin. Käytämme henkilötietojasi:
● siirtäessämme hakemustasi eteenpäin rekrytointiprosessissa,
● tarkistaessamme sopivuuttasi avoimena olevaan tehtävään
● ottaessamme sinuun yhteyttä,
● lähettäessämme sinulle ilmoituksia avoimista työtehtävistä
Kuinka kauan säilytämme tietojasi?
Säilytämme tietojasi enintään kahden vuoden ajan niiden keräämispäivästä.
Kuinka pääsen käsiksi hallussanne oleviin tietoihin minusta?
Sähköpostitse [email protected] Tai postitse osoitteeseen Veolia Services Suomi Oy (Rekisteröity pääkonttori: Keilaranta 8, 02150, Espoo)
Sinulla on oikeus pyytää meiltä henkilötietoja, joita meillä on ja joita käsittelemme sinusta. Tätä kutsutaan oikeudeksi saada tutustua tietoihin.
Voit myös pyytää;
a. että kaikki hallussamme olevat virheelliset tiedot sinusta korjataan;
b. että poistamme sinua koskevia tietoja tietyissä tilanteissa;
c. että lopetamme henkilötietojesi käytön tiettyihin tarkoituksiin;
d. että emme tee sinua koskevia päätöksiä täysin automatisoiduin keinoin;
e. että meille antamasi henkilötiedot toimitetaan sinulle yleisessä koneellisesti luettavassa muodossa tai lähetetään kolmannelle osapuolelle, jos se on teknisesti mahdollista;
Jos olet tyytymätön tapaan, jolla käsittelemme henkilötietojasi, ota meihin yhteyttä alla olevaan osoitteeseen. Pyrimme vastaamaan huolenaiheisiisi. Jos haluat valittaa tavasta, jolla olemme käsitelleet tietojasi, voit ottaa yhteyttä Tietosuojavaltuutetun toimistoon, joka on asiaankuuluva viranomainen Suomessa.